THE QUICK ANSWER
List the property and visit date, describe the cleaning service, and use the agreed visit, hourly or flat rate. Show separately agreed extras as separate line items.
Make it obvious which visit you are billing.
A customer with a home, rental and office should be able to identify the property immediately. Add the property address and service date in the job details or line description. The issue date is the date of the invoice; it is not necessarily the cleaning date.
Describe the type of service: regular home cleaning, move-out cleaning or an agreed deep clean. For repeat customers, a concise reference to the agreed scope can be more useful than a long list copied without checking.
A cleaning visit with one extra.
The editable fictional example has one standard home-cleaning visit at $150 and an inside-oven cleaning add-on at $35. The subtotal is $185, with tax unset and no discount or recorded payment. The figures illustrate the invoice structure and are not suggested market prices.
If the extra was already included in your quoted visit price, do not add it again. If it was separately agreed, a separate row makes the charge easier to understand.
| Service | Quantity × rate | Amount |
|---|---|---|
| Standard home cleaning | 1 visit × $150 | $150 |
| Inside oven cleaning | 1 flat fee × $35 | $35 |
| Subtotal | Tax unset; no discount | $185 |
Visits, hours and flat fees mean different things.
For a set price per visit, use visits with the agreed rate. For hourly work, enter the actual billable hours and hourly rate. For a fixed scope at one price, use a flat fee.
If several visits are included in one invoice, either list the dates separately or describe the covered period and number of visits clearly. This first release creates individual invoices; it does not automatically generate recurring invoices.
Keep extras, discounts and deposits visible.
Add separately agreed tasks such as inside-oven cleaning or interior-window cleaning as their own rows. A description should tell the customer why the charge is present. Do not infer add-ons from job notes or use an invoice to introduce an unagreed service.
Show a discount explicitly. For the $185 example, a $20 discount produces $165 before any entered tax. A $50 recorded deposit against that amount leaves $115. The preview and PDF use the same calculation.
Share a clear record after the service.
Review the property, service date, quantities and total, then download the PDF or share a private link. Include a contact method so the customer can ask about the work or charges.
For a repeat visit, upload a previously downloaded invoice and review the imported details. Update the job details and dates, and check any deposit against your own records. Review every reused field before sending.
Common questions
General product guidance, reviewed September 11, 2026. Enter the details and tax treatment that apply to your business. Read about storage and privacy.
